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Keep all your student data organized with this Student Data Binder

DIY: Student Data Binder

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Keep all your student data organized with this Student Data Binder
How many times have you’ve been called up to a meeting at the last minute? No time dig around for student scores, wonder where you put that intervention data, and definitely no time to wonder where those sight words and DRA cards are!! After quite a few run-ins with this scenario, I decided to start using a Student Data Binder to keep myself organized.   I’ve touched on this topic before, but I really wanted to go more in depth and share how you can set one up and use it in your classroom, like seriously… every.single.day!
DIY Student Data Binder- Tips for creating your own student data binder so you can keep all that student data organized this school year! TheAppliciousTeacher.com #backtoschool #teacherbinder #classroom
I’ve been using a Student Data Binder in various forms for about 5 years and I must say it is one of my teacher staples. It’s easy to grab for important meetings like IEP’s, PST’s (intervention), RTI’s, and parent conferences. I reference it whenever I am grouping students, and pull it out when discussing student data at our PLC’s.  Not a day seems to go by when I not grabbing for this baby.
So let’s talk specifics… and answer some questions.

 Why keep a data binder?

Well… the answer to this is different for everyone, so I will just share why I keep one… and it’s a super simple reason:
It keeps me organized.
In this data-obsessed age, there is so much to keep track of, I would go (and have gone) crazy trying to keep it all straight. Compiling it all into a portable binder makes my life easier. No more running around to three or four different files to find current information on my students! With a Student Data Binder, I can just grab and go at a moments notice! (Who can remember all those student meetings, anyway?!)

What’s in it? 

Once again, this will vary by teacher, grade, school, and district. It even varies by year for me depending on my students and their academic goals. But here’s a quick peek at what I plan on keeping inside mine this year.
Student Data Binder- perfect for keeping all that student data all neat and organized
First up…

Student Data Binder: Assessment Tools

student data binder- keeping yourself organized with all your student data
Behind this tab is all of my student version of assessments. Keep them right up in the front for easy access. Most of them I’ll slide into page protectors and put them in the rings, but some I have laminated and put into a 2 folder tab divider (more on those later!) This allows me to easily call students back when I need to assess without fumbling through wondering where the student task cards are.  Because they’re in the sheet protectors, I sometimes don’t even pull out the sheet, I’ll just turn the book for the student to see and go from there.
Easy and efficient.
Just the way I like it!
Some examples of assessments include:
  • sight word lists,
  • QPA’s,
  • SIPPS task cards,
  • and the PAST, PSI, PASI

In the tabbed folders, I’ll usually store the master copies of the teacher recording sheets for the assessments.

Student Data Binder: Classroom Data

These are whole class snapshots of scores. This allows me to look at my data as a whole before I dive into the individual student scores. To store, I’ll just print out the report, 3-hole punch it and stick it in!
Examples of data that is kept in this section:
  • District assessments
  • Classroom summative assessments
  • I-Ready Data
  • Any other formal data that pertains to the whole class


Student Data Binder: Individual Student Data

Behind my whole class data is individual student data.
This is by far the biggest and most important section!  Each student has a 2-pocket tab divider.
These are amazing at keeping student data in one space!
These ones from Avery are awesome and are on sale at Amazon for under $3 bucks! #steal
binder folder tabs
Each tab is labeled for each student. In the front of the pocket stores any “paperwork” a student may have (IEP’s, PST, invention and enrichment, RTI documentation). The back side of the divider stores their DRA’s, individual FAIR (or state assessment scores), QPA’s, and PAST’s (if needed) I can also store fluency/comprehension checks here as well. This can vary depending on what you want/required to keep track of.  In between the pockets, I usually store a student’s sight word checklist that I had 3-hole punched and any other teacher recording sheets I may have. This allows me to  way just flip right to a student and check them off!


Student Data Binder: Resources and Reference Sheets

Behind that meaty section is all my resources and reference sheets!

Resources to keep in your student data binder


I’ll put a few extra pocket tab dividers behind there too to hold any loose paperwork that is too thick to store in the rings or in page protectors. Click here to grab a few reference freebies!

The last section of the binder is where all the intervention or decision trees are housed.  This is a list of suggested interventions, district-approved interventions, and even enrichment resources. Black-line graphs for tracking progress are stored in extra tab pockets and reference material is housed in page protectors.

I do not store the student data there. That I keep all in one section under their tab in the “Student data” part of the binder.

Student Data Binder: Setting It Up

Ok… so now you know the what and the how let’s get to the making of one!
First up, you’ll need a binder. Do yourself a favor and buy the heavy duty ones! You’re gonna put LOTS of papers in here and it’s going to get lot’s of use, so save yourself a replacement headache and spring for the “durable” ones!
I like the white with clear pockets like this one… but any 2 inch or larger binder will work.
Next, you’re going want to add tabs to keep it organized. I promise it will just flow better! I made my cover and tabs (which you can check out an editable version of them here!).
To make the tabs, I printed out the labels and label tabs, trimmed out the tabs and put them in a laminating sleeve.
Make sure to line up your tab so you can see the label!


Then I ran them through my trusty laminator (like this one here) and trimmed out the tab.

Three-hole punched the tabs so they’ll go in your binder…


You don’t have to go this fancy by any stretch, but I figured if I have to look at it, I want to like what I see. Other options include using a half of a legal size file folder and three hole punch them. Once you put your tab dividers in, start filling this baby up with ALL your data!

Keep your student data organized this school year with this easy to assemble student data binder. #teacherbinder #databinder

Now you’ve got a great Student Data Binder that you can grab at a moments notice!  Just don’t forget to keep it updated. 🙂

Now you can say goodbye to unorganized piles, stressful last minute meetings, or “where did I put that?” questions.
Want to grab this Student Data Notebook for yourself? Be sure to click the picture below! It will take you to all the different colors and types of binders in my TPT store!
Student Data Binder- perfect for keeping all your student data organized and ready all year
Ready to be even more organized? Check out this post on setting up a Teacher Curriculum binder!

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Hi, I'm Leigh.

The Applicious Teacher is all about creating hands-on and engaging lessons that align with the standards while still having time for your life. This is your place for ideas, tips, and resources for the REAL teacher!


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